Talent Acquisition and Retention Specialist

Location: Remote or Hybrid preferred at NDN HQ in Rapid City, SD
Application Deadline: May 31, 2024

Job Summary

Reporting to the Culture and Learning Director, the Talent Acquisition and Retention Specialist oversees and coordinates all hiring processes for the NDN Ecosystem from job creation through finding fresh and innovative ways to retain NDN’s talented staff. This will include corresponding with applicants, assisting with interviews, creating offer letters, helping with onboarding processes, and checking in with employees. This position will assist the People, Culture, and Belonging team in other Human Resources functions such as revising policies, procedures, and other HR documents; attending meetings across the NDN Ecosystem; completing compliance audits, and assisting with other Culture and Learning functions.

The Position

Primary Duties and Responsibilities

  • Oversees, coordinates, and refines all hiring processes for the NDN Ecosystem.
    • Assists with the creation, editing, and promotion of all job descriptions.
    • Manages the NDN Jobs email on a daily basis to update hiring spreadsheets and communicate with applicants.
    • Organizes and maintains team hiring spreadsheets with all pertinent information, and coordinates with hiring team members to ensure all have Hiring Tracker access and that applications are being read/commented on in a timely manner. 
    • Assists Managing Directors and team Associates, when necessary, with all scheduling/support for job interviews, including attending interviews, assisting with note taking, attending/facilitating follow-up/panel interviews, debrief meetings, and reference checks. 
    • Handles all correspondence with applicants including pass (declination) letters, interview requests, and reference checks. Reaches out to the Managing DIrector/Director regarding salary and other pertinent information to complete offer letters.
    • Manages new hire and onboarding documents for compliance purposes: W-4, I9, direct deposit, Wellmark Applications, Headspace.
  • Oversees, coordinates, and refines all retention practices and processes for the NDN Ecosystem.
    • Conducts “Stay Interviews” with seasoned, individual NDN staff/teams.
    • Researches and implements different talent development and retention initiatives.
    • Completes salary surveys and assessments 
    • Regularly audits employee folders and files for HR and compliance purposes
    • Works with PCB Associate and Culture & Learning Coordinator to create and implement monthly fun activities to create a team atmosphere through staff bonding (i.e. Halloween costume contest, Gratitude November, etc.) 
  • Supports PCB team with revising and updating policies and procedures. 
  • Attends weekly PCB Office Hours and check-ins with PCB directors
  • Assists with HR compliance measures when needed
  • Assists with Culture and Learning work as needed
  • Travels to Headquarters (Rapid City, SD) on a quarterly basis and schedules in-person interviews during this time to support the local teams. 
  • Other Duties as needed

Who You Are

Education and Experience

  • Bachelor’s or Master’s degree preferred but candidates with strong levels of experience directly related to the position will definitely be considered.
  • 2-4 years experience in human resources with a strong focus in talent acquisition and retention is highly preferred.

Knowledge and Skills

  • Impeccable communication skills, both written and verbal, with considerable experience facilitating interviews one-on-one or in a group or panel setting.
  • Strong technological abilities and experience working with applications such as Google Workspace, MS Office, Zoom, high comfortability with various types of spreadsheets, and other modes of communication such as Signal and Slack.
  • Preferred knowledge of Indigenous cultures and decolonization.
  • Excellent skills in planning and organizing, with the ability to manage multiple projects with deadlines at once.
  • Strong interpersonal skills and experience working with remote employees.
  • Strong motivation and ability to take initiative

Personal Characteristics

  • ACTIVATOR: You are a self-reliant person and are strong at making things happen by turning thoughts into Partners.
  • LEARNER: You have strong learning agility and are able to rapidly understand and analyze new situations. You learn from your successes and failures and improve processes to drive our mission.
  • COMMUNICATOR: You are an exceptionally strong communicator who can create high-quality materials and deliver compelling messages and presentations.
  • ENTREPRENEURIAL SPIRIT: You are ambitious and creative and enjoy the process of building something from the ground up. You are excited by the opportunity to come in and have a heavy hand in shaping our development operations.
  • SOCIALLY & EMOTIONALLY INTELLIGENT: You are able to work efficiently and respectfully with others. You understand how individuals, groups, and societies work and you build rapport through being trustworthy and empathetic.
  • DETAIL ORIENTED: You strive for perfection and are able to move from the high level of a project to its smallest details.
  • FLEXIBLE: You thrive in a fast-paced environment and are flexible when it is necessary. You are willing to travel when needed.

This position is salaried, commensurate with experience at a GS Level 11 ranging from $65,000 to $73,000. A generous benefits package includes medical, dental, and vision insurance, as well as a 401(k) retirement plan, a wellness program, personal leave, professional development, and more.

How to Apply

Using the form submission below, include the following attachments:

  • Your resume (FILE NAME: “[LAST NAME – RESUME]”)
  • 2-page document to include: (FILE NAME: “[LAST NAME – COVER LETTER]”)
    • Cover letter explaining your interest in the organization and position
    • Short answers to the following questions:
      • How does your experience working in Indigenous communities inform your current work and your interest in this position?
      • How can decolonization and building Indigenous power fit into a field like talent acquisition?
      • If you were offered and accepted this position, what would you be most nervous about going into this role?
      • NDN Collective conducts background checks, is there anything you want to share with us about your background?
      • Tell us about the best advice you’ve ever received. How do you incorporate this advice into your work and daily life?
      • If you have personal, social, or grant connections to anyone who works at or with NDN Collective, who do you know and what is your relationship/connection?

As attention to detail is critical for success in this role, only applicants who follow these specific application guidelines will be considered.

Note: Please apply to one position only.

NDN Collective is committed to equal opportunity for all persons without regard to sex, age, race, color, religion, creed, national origin, marital status, disability, or sexual orientation, and any other class of individuals protected from discrimination.  It is NDN Collective’s policy to comply with all federal, state, tribal and local laws and regulations regarding equal opportunity. In keeping with that policy, NDN Collective is committed to maintaining a work environment that is free of unlawful discrimination and harassment and will not tolerate unlawful discrimination against or harassment of any of our employees or others present at our facilities by anyone, including any NDN Collective supervisor, co-worker, vendor or client.

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