Payroll and Expense Coordinator

The Payroll Coordinator processes payroll across the NDN ecosystem, corresponds with team members as necessary regarding expenses, and provides overall assistance in the Finance Department.

Position Title: Payroll and Expense Coordinator

Location: Remote or Hybrid –  Rapid City, SD Headquarters Office

Application Deadline:  Rolling basis until position is filled


Reporting to the Director of Finance, the Payroll Coordinator processes payroll across the NDN ecosystem, corresponds with team members as necessary regarding expenses, and provides overall assistance in the Finance Department.


NDN Collective is a national 501(c)(3) nonprofit organization that builds the power of Indigenous Peoples, Communities, and Nations to exercise our inherent right to self-determination, while fostering a world that is built on a foundation of justice.

NDN Collective is the most ambitious, systemic effort to empower Indigenous Peoples in the history of philanthropy. We are creating a paradigm change in how society invests in Indigenous Peoples by dramatically scaling up investment and shifting decision-making power. We are doing four key things to create a new ecosystem that supports Indigenous self-determination:

  1. We are dramatically increasing philanthropic investment into Indigenous-led organizations, with the goal of giving out $50M per year in grants.
  2. We are creating an Indigenous-led CDFI to move $100M of for-profit investment into projects led by and serving Indigenous communities.
  3. We are building capacity in Indigenous communities to be able to absorb this new influx of capital.
  4. We are advocating for Indigenous rights and policy changes that will enable our peoples and communities to thrive.


  • We represent the people we serve—we are Indigenous-led and support Indigenous people and organizations
  • We think in systems and recognize the interconnectedness of all living things
  • We are changemakers that have and model a mindset of abundance
  • We believe in the power of Indigenous self-determination to create a just, equitable world for all people and the planet
  • We integrate culture and ceremony into our work
  • We acknowledge and pay respects to our elders and past while taking ownership and control of our future



Processing of Payroll

  • Prepares and processes payroll including changes and adding new employees
  • Prepares payroll journal entries and enters in accounting system
  • Monitors accrued paid time off balances in conjunction with outside payroll service
  • Supports Human Resources staff in managing registration for payroll for employees in different states
  • Maintains departmental allocations for payroll and employee benefit costs

Processing Employee Expenses

  • Ensures proper review, approval and coding for employee expense reimbursements and credit card transactions within the applicable system (i.e., expense management software, QuickBooks) as well as maintenance of required supporting documentation
  • Serves as primary contact for employees for questions regarding expense management software and expense coding

Other Duties

  • Supports audit process
  • Assists with developing policies, procedures, and forms
  • Assists in developing, implementing, and maintaining computer systems and applications, tracking systems, databases, and spreadsheets
  • Performs other supporting tasks for fiscal department, as assigned



  • Associates degree or equivalent in accounting, finance, business management/administration, or a related field is required.
  • Two years of prior accounting or administrative experience handling payroll, preferably in a nonprofit setting.
  • Any combination of training, education, and experience that would provide the required knowledge, skills, and abilities.


  • Ability to manage time efficiently and prioritize tasks 
  • Ability to effectively work under tight deadlines and manage projects independently 
  • Ability to work independently or as a team member with multiple tasks at hand and with set timeframes 
  • High attention to detail with ability to demonstrate sound judgment 
  • Self-driven and flexible to change
  • Experience with QuickBooks and Paychex, a plus


Ideal candidate has a strong belief in the NDN Collective mission and wants to be a part of a growing and constantly evolving organization. 

This position is salaried, commensurate with experience, ranging from $48,000 to $63,000.  Benefits include medical, dental and vision insurance as well as 401(k) retirement plan, a wellness program, sick leave, personal leave and professional development.

How to apply

Send an email to [email protected] with the subject line “INSERT JOB TITLE – [YOUR NAME].” In the email, please include:

As a single PDF attachment, include:

  • Your resume
  • 1-page cover letter explaining your interest in the organization and position
  • Short answers to the following questions:
    • How does your indigeneity inform your current work and your interest in the position?
    • What is your philosophy about the position?
    • What would you be most nervous about going into this role if you were offered and accepted the position?
    • NDN Collective conducts background checks, is there anything you want to share with us about your background?
    • What is the best advice you’ve ever received?
  • In the body of the email, please copy and paste the content of your short answers and include your name, phone number, and email address. 

As attention to detail is critical for success in this role, only applicants who follow these specific application guidelines will be considered.

Note: Please apply to one position only.

NDN Collective is committed to equal opportunity for all persons without regard to sex, age, race, color, religion, creed, national origin, marital status, disability, or sexual orientation, and any other class of individuals protected from discrimination.  It is NDN Collective’s policy to comply with all federal, state, tribal and local laws and regulations regarding equal opportunity. In keeping with that policy, NDN Collective is committed to maintaining a work environment that is free of unlawful discrimination and harassment and will not tolerate unlawful discrimination against or harassment of any of our employees or others present at our facilities by anyone, including any NDN Collective supervisor, co-worker, vendor or client.