Position Title: Office Manager
Location: NDN Headquarters, Rapid City, SD
Application Deadline: Rolling basis until position is filled
Reporting to the Director of Operations, the Office Manager will organize and coordinate administrative duties, procedures, and executive support-related tasks in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for managing intra-office communication protocols, streamlining administrative procedures, inventory control, and task delegation. A successful Office Manager does not mind filling multiple roles as needed and can work independently with little to no supervision. This role requires someone who is professional, energetic, well-organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.
WHO WE ARE
NDN Collective is the most ambitious, systemic effort to empower Indigenous Peoples in the history of philanthropy. We are creating a paradigm change in how society invests in Indigenous Peoples by dramatically scaling up investment and shifting decision-making power. We are doing four key things to create a new ecosystem that supports Indigenous self-determination:
- We are dramatically increasing philanthropic investment into Indigenous-led organizations, with the goal of giving out $50M per year in grants.
- We are creating an Indigenous-led CDFI to move $100M of for-profit investment into projects led by and serving Indigenous communities.
- We are building capacity in Indigenous communities to be able to absorb this new influx of capital.
- We are advocating for Indigenous rights and policy changes that will enable our peoples and communities to thrive.
What Sets Us Apart
- We represent the people we serve—we are Indigenous-led and support Indigenous people and organizations
- We think in systems and recognize the interconnectedness of all living things
- We are changemakers that have and model a mindset of abundance
- We believe in the power of Indigenous self-determination to create a just, equitable world for all people and the planet
- We integrate culture and ceremony into our work
- We acknowledge and pay respects to our elders and past while taking ownership and control of our future.
Primary Duties and Responsibilities
- Assists with organizing and facilitation of meetings and appointments at NDN Headquarters while maintaining a safe, secure, and pleasant work environment.
- Coordinates with the IT department on the tracking of all office equipment, furniture, and electronic devices to ensure proper documentation of inventory
- Provides general support to visitors and guests by handling inquiries, issues, and complaints
- Acts as point person for maintenance, mail and shipping, procurement of supplies/equipment, and paying of some bills. Manages contracts and price negotiations with vendors, service providers, and property owner(s), ensuring that all items are invoiced, paid on time, and that supply requisitions are reviewed and approved
- Manages office and facilities productivity and efficiency by leading and delegating daily clerical and administrative tasks, assignments, and responsibilities with team members; monitors project completion; provides adequate coaching and guidance as necessary
- Works with the Director of Operations to: develop, design, implement, and oversee the adherence of office policies and procedures; ensure office financial objectives are met by assisting in the creation of annual office budget; remains up-to-date on organizational news by attending internal and external meetings as necessary.
- Participates actively in the planning and execution of organizational events
- Ensures data management and filing systems are current, correctly-maintained, secure, confidential, and handled with integrity
- Monitors and analyzes internal processes and prepares operational reports to ensure efficiency
WHO YOU ARE
Education and Experience
Bachelor’s Degree preferred or a minimum of 3-4 years of verifiable experience as an Office/Administrative Manager or Executive Assistant with similar duties.
Knowledge and Skills
- Advanced knowledge of office management responsibilities, systems, and procedures.
- Excellent computer skills with proficiency in Microsoft Office and Google Suite.
- Experience, knowledge, and proficiency in utilizing various financial software systems, inventory tracking systems, as well as the ability to create interactive forms with applications such as Jotform or Google Forms
- Excellent written and verbal communication skills; Strong organizational, planning, and problem solving skills; and pays attention to detail
- Strong knowledge of clerical practices and procedures including accounting, data management, and administrative management
- Basic knowledge of human resources practices and procedures as well as business and management principles.
- ACTIVATOR: You are a self-reliant person and are strong at making things happen by turning thoughts into actions.
- LEARNER: You have strong learning agility and are able to rapidly understand and analyze new situations. You learn from your successes and failures and improve processes in your work.
- COMMUNICATOR: You are an exceptionally strong communicator who can create high-quality materials and deliver compelling messages and presentations.
- ENTREPRENEURIAL SPIRIT: You are ambitious and creative and enjoy the process of building something from the ground up. You are excited by the opportunity to come in and have a heavy hand in shaping our development and operations.
- SOCIALLY & EMOTIONALLY INTELLIGENT: You are able to work efficiently and respectfully with others. You understand how individuals, groups, and societies work and you build rapport through being trustworthy and empathetic.
- DETAIL ORIENTED: You strive for perfection and are able to move from the high level of a project to its smallest details.
- FLEXIBLE: You thrive in a fast-paced environment and are flexible when it is necessary. You are willing to travel when needed and excel in a remote worksite.
This position is salaried, commensurate with experience, at a GS 10 level with a salary ranging from $48,322-$62,819. Benefits include medical, dental, and vision insurance, as well as a 401 (k) retirement plan, a wellness program, personal leave, and professional development.
HOW TO APPLY
Send an email to email@example.com with the subject line “INSERT JOB TITLE – [YOUR NAME].” In the email, please include:
As a single PDF attachment, include:
- Your resume
- 1-page cover letter explaining your interest in the organization and position
- Short answers to the following questions:
- How does your indigeneity inform your current work and your interest in the position?
- What is your philosophy about the position?
- What would you be most nervous about going into this role if you were offered and accepted the position?
- NDN Collective conducts background checks, is there anything you want to share with us about your background?
- What is the best advice you’ve ever received?
- In the body of the email, please copy and paste the content of your short answers and include your name, phone number, and email address.
As attention to detail is critical for success in this role, only applicants who follow these specific application guidelines will be considered.
Note: Please apply to one position only.
NDN Collective is committed to equal opportunity for all persons without regard to sex, age, race, color, religion, creed, national origin, marital status, disability, or sexual orientation, and any other class of individuals protected from discrimination. It is NDN Collective’s policy to comply with all federal, state, tribal and local laws and regulations regarding equal opportunity. In keeping with that policy, NDN Collective is committed to maintaining a work environment that is free of unlawful discrimination and harassment and will not tolerate unlawful discrimination against or harassment of any of our employees or others present at our facilities by anyone, including any NDN Collective supervisor, co-worker, vendor or client.