Grants Management Specialist – NDN Holdings, LLC

Location: Remote, Hybrid, or at Headquarters in Rapid City, SD
Application Deadline: October 1, 2024

Job Summary

Reporting to the NDN Holdings Managing Director, the Grants Management Specialist will support the team in managing the overall effectiveness of operations and the utilization of the grants management systems and processes. The Grants Management Specialist will administer the planning and implementation of the transactional aspects of grantmaking within the grants management system, as well as its maintenance and refinement. This includes adhering and enforcing grantmaking parameters and the legal and compliance aspects of the process.

The Position

Primary Duties and Responsibilities

  • Manages and supports the entire spectrum of grants requirements and funding streams for the organization beginning with grant applications, payments and reporting, all aspects of legal and compliance and grantmaking parameters, and appropriate record keeping. 
  • Manages grantmaking workflow in conjunction with the NDN Holdings team. 
  • Identifies and develops strategies to optimize the grants administration process for continuous improvements. 
  • Leads and manages the grants review process as it pertains to the utilization of the grants management system. 
  • Ensures that grants are implemented in accordance with funding allocations. 
  • Communicates and works closely with the  team to coordinate reviewing and reporting cycles.
  • Manages and coordinates grant timelines with NDN Holdings team, including upcoming deadlines and deliverables, thereby ensuring smooth completion of work responsibilities.
  • Assists in invoicing, accounting, reporting, and all other administrative functions to ensure successful execution of the grant process.
  • Prepares and maintains rubrics, reports, and other data collection for grants and data analysis and review.
  • Provides detailed reports for Team Leads and/or the NDN Collective Board of Directors with respect to grantee impact and progress.
  • Monitors grant related record-keeping and other related documents connected with grant-funded programs.
  • Provides training to new staff and others as needed on grants management, reporting requirements, and all required systems.
  • Other duties as assigned.

Who You Are

Education and Experience

  • Bachelors or Masters degree preferred. 
  • 3-4 years of relevant experience 
  • Grant writing experience with success securing state and federal grants 
  • Prior grant management experience with a non-profit, tribal, or government agency, or other entity 
  • Experience working with data management systems 
  • Demonstrated commitment to serving Indigenous Peoples and/or the public in a mission-drive organization 
  • A solid understanding of budgets as they relate to proposals and grants, and a minimum of 2 years of relevant experience in budgets for grant proposal 
  • Demonstrated ability to assess qualitative and quantitative outcome data and to provide technical assistance to grantees to help them achieve exemplary results

Knowledge and Skills

  • Excellent project management skills with experience in managing and supervising administrative projects 
  • Excellent organizational skills with abilities to prioritize work, pay attention to detail, and meet deadlines and objectives 
  • Strong written and verbal communication, including presentation skills for various audiences 
  • Strong interpersonal skills 
  • Outstanding research and analytical skills 
  • Possesses knowledge of planning, strategizing, and budgeting financial issues  
  • Strong team collaboration skills that helps to move projects forward in a fast-paced environment 
  • Ability to perform within a cross-functional team structure and handle multiple job responsibilities as they occur 
  • Experience with basic financial management skills including developing and monitoring budgets and financial reporting 
  • Must be a multi-tasker with a strong ability to work under pressure 
  • Proficient in using computers with related knowledge of software programs and the Internet

Personal Characteristics

  • ACTIVATOR: You are a self-reliant person and are strong at making things happen by turning thoughts into action. You have a proven track record of successfully building or sustaining a nonprofit fundraising operation.
  • LEARNER: You have strong learning agility and are able to rapidly understand and analyze new situations. You learn from your successes and failures and improve processes to drive our fundraising.
  • COMMUNICATOR: You are an exceptionally strong communicator who can create high-quality materials and deliver compelling messages and presentations. You have experience using this strength in securing funds for nonprofits.
  • ENTREPRENEURIAL SPIRIT: You are ambitious and creative and enjoy the process of building something from the ground up. You are excited by the opportunity to come in and have a heavy hand in shaping our development operations.
  • SOCIALLY & EMOTIONALLY INTELLIGENT: You are able to work efficiently and respectfully with others. You understand how individuals, groups, and societies work and you build rapport through being trustworthy and empathetic.
  • DETAIL ORIENTED: You strive for perfection and are able to move from the high level of a project to its smallest details.
  • FLEXIBLE: You thrive in a fast-paced environment and are flexible when it is necessary. You are willing to travel when needed.

This position is salaried at a GS Level 11 with a salary ranging from $60,000 – $75,000. Benefits include medical, dental and vision insurance as well as 401(k) retirement plan, a wellness program, personal leave and professional development.

How to Apply

Using the form submission below, include the following attachments:

  • Your resume (FILE NAME: “[LAST NAME – RESUME]”)
  • 2-page document to include: (FILE NAME: “[LAST NAME – COVER LETTER]”)
    • Cover letter explaining your interest in the organization and position
    • Short answers to the following questions:
      • How does your experience working in Indigenous communities inform your current work and your interest in this position?
      • What is your philosophy about grantmaking in Indigenous communities?
      • If you were offered and accepted this position, what would you be most nervous about going into this role?
      • NDN Collective conducts background checks, is there anything you want to share with us about your background?
      • Tell us about the best advice you’ve ever received. How do you incorporate this advice into your work or your daily life?
      • If you have personal, social, or grant connections to anyone who works at or with NDN Collective, who do you know and what is your relationship/connection? If you are or have been a grantee of NDN Collective, please let us know when and what type of grant you received.

As attention to detail is critical for success in this role, only applicants who follow these specific application guidelines will be considered.

Note: Please apply to one position only.

NDN Collective is committed to equal opportunity for all persons without regard to sex, age, race, color, religion, creed, national origin, marital status, disability, or sexual orientation, and any other class of individuals protected from discrimination.  It is NDN Collective’s policy to comply with all federal, state, tribal and local laws and regulations regarding equal opportunity. In keeping with that policy, NDN Collective is committed to maintaining a work environment that is free of unlawful discrimination and harassment and will not tolerate unlawful discrimination against or harassment of any of our employees or others present at our facilities by anyone, including any NDN Collective supervisor, co-worker, vendor or client.

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