Grants Associate

The Grants Associate supports and manages various administrative and financial functions related to grants management within the Foundation. The Associate periodically interacts with other staff, grantees, auditors, vendors, and other external partners.

Position Title:                 Grants Associate

Location:                          Remote work with periodic travel to NDN Headquarters in Rapid City, SD for onsite work and to other regional hubs.

Application Deadline:  Rolling basis until position is filled

Job Summary:

Under the supervision of the Director of Grants Management, the Grants Associate supports and manages various administrative and financial functions related to grants management within the Foundation. The Associate periodically interacts with other staff, grantees, auditors, vendors, and other external partners.


NDN Collective is the most ambitious, systemic effort to empower Indigenous Peoples in the history of philanthropy. We are creating a paradigm change in how society invests in Indigenous Peoples by dramatically scaling up investment and shifting decision-making power. We are doing four key things to create a new ecosystem that supports Indigenous self-determination:

  1. We are dramatically increasing philanthropic investment into Indigenous-led organizations, with the goal of giving out $50M per year in grants.
  2. We are creating an Indigenous-led CDFI to move $100M of for-profit investment into projects led by and serving Indigenous communities.
  3. We are building capacity in Indigenous communities to be able to absorb this new influx of capital.
  4. We are advocating for Indigenous rights and policy changes that will enable our peoples and communities to thrive.

What Sets Us Apart

  • We represent the people we serve—we are Indigenous-led and support Indigenous people and organizations
  • We think in systems and recognize the interconnectedness of all living things
  • We are changemakers that have and model a mindset of abundance
  • We believe in the power of Indigenous self-determination to create a just, equitable world for all people and the planet
  • We integrate culture and ceremony into our work
  • We acknowledge and pay respects to our elders and past while taking ownership and control of our future.


Primary Duties and Responsibilities

The Associate will be responsible for:

The Associate will support the Director, Grants Management and Grants Manager with all aspects of grants management, including all data entry, processing, and maintenance of grant records in the Fluxx  grants database. 

  • Creating new and updating existing contact, organization, and grant accounts
  • Processing and tracking payment requests and grant disbursements
  • Processing and tracking unsolicited grant requests and managing Foundation response to general inquiries for funding
  • Serve as a backup for technical support to staff and grantees related to the grants management system
  • Uploading, scanning, and attaching documents to records in the database
  • Inviting applications for funding on behalf of Initiative staff, communicating all necessary requirements and deadlines to the applicant
  • Tracking and following-up on narrative and financial reports, and any other outstanding documentation
  • Working with grantmaking staff in preparing for and presenting Grants Committee meeting materials
  • Serving as primary contact for telephone, paper, and electronic grant inquiries
  • Generating payment transmittal letters and sending checks to grantee partners
  • Drafting and sending regular mail and email documents on behalf of the grants management department
  • Assisting in compliance with record retention schedules
  • Coordinating with grantmaking staff on grant and budget planning, with the responsibility for assigning proposal review deadlines and confirming accuracy of grant entries for items such as project purpose and projected grant amount, payment disbursement dates, reporting dates, etc.
  • Troubleshooting issues pertaining to the grantee application portal
  • Assist in editing and creating documents and reports in Fluxx as needed by staff
  • Serves as support desk contact, logging and addressing Fluxx queries
  • Assisting in training staff and grantees as needed on technology or policy issues and procedures that affect them
  • Performing other duties and responsibilities as requested or assigned.


Education and Experience

  • Bachelor’s degree preferred. 
  • Minimum two years of successful, progressive experience in a grants management function strongly preferred.

Knowledge and Skills

  • High proficiency in GMail Suite, Microsoft Office,  applications, and databases. Experience with Salesforce and a strong technical competency is a plus.
  • Proactive work style, self-motivated, detail oriented with strong interpersonal skills.
  • Excellent written and verbal communication skills required (in person, via e-mail, and on telephone), and ability to compose effective, thoughtful correspondence.
  • Excellent customer service skills.
  • Ability to execute all responsibilities methodically, swiftly, and accurately.
  • Highly developed interpersonal skills including ability to interact effectively with leadership, staff, and Board of Directors (previous experience is a plus), and to cultivate and maintain collaborative, respectful, and honest relationships.
  • Ability to simultaneously manage multiple projects while maintaining a firm grasp on individual project details.
  • Ability to handle confidential information with complete discretion. 

Personal Characteristics

  • ACTIVATOR: You are a self-reliant person and are strong at making things happen by turning thoughts into Partners. You have a proven track record of successfully building or sustaining a nonprofit fundraising operation.
  • LEARNER: You have strong learning agility and are able to rapidly understand and analyze new situations. You learn from your successes and failures and improve processes to drive our fundraising.
  • COMMUNICATOR: You are an exceptionally strong communicator who can create high-quality materials and deliver compelling messages and presentations. You have experience using this strength in securing funds for nonprofits.
  • ENTREPRENEURIAL SPIRIT: You are ambitious and creative and enjoy the process of building something from the ground up. You are excited by the opportunity to come in and have a heavy hand in shaping our development operations. 
  • SOCIALLY & EMOTIONALLY INTELLIGENT: You are able to work efficiently and respectfully with others. You understand how individuals, groups, and societies work and you build rapport through being trustworthy and empathetic. 
  • DETAIL ORIENTED: You strive for perfection and are able to move from the high level of a project to its smallest details. 
  • FLEXIBLE: You thrive in a fast-paced environment and are flexible when it is necessary. You are willing to travel when needed.

This position is salaried, commensurate with experience, at GS level 9, ranging from $48,322 to $62,819.  Benefits include medical, dental and vision insurance as well as 401(k) retirement plan, a wellness program, personal leave and professional development.


Send an email to [email protected] with the subject line “INSERT JOB TITLE – [YOUR NAME].” In the email, please include:

As a single PDF attachment, include:

  • Your resume
  • 1-page cover letter explaining your interest in the organization and position
  • Short answers to the following questions:
    • How does your indigeneity inform your current work and your interest in the position?
    • What is your philosophy about the position?
    • What would you be most nervous about going into this role if you were offered and accepted the position?
    • NDN Collective conducts background checks, is there anything you want to share with us about your background?
    • What is the best advice you’ve ever received?
  • In the body of the email, please copy and paste the content of your short answers and include your name, phone number, and email address. 

As attention to detail is critical for success in this role, only applicants who follow these specific application guidelines will be considered.

Note: Please apply to one position only.

NDN Collective is committed to equal opportunity for all persons without regard to sex, age, race, color, religion, creed, national origin, marital status, disability, or sexual orientation, and any other class of individuals protected from discrimination.  It is NDN Collective’s policy to comply with all federal, state, tribal and local laws and regulations regarding equal opportunity. In keeping with that policy, NDN Collective is committed to maintaining a work environment that is free of unlawful discrimination and harassment and will not tolerate unlawful discrimination against or harassment of any of our employees or others present at our facilities by anyone, including any NDN Collective supervisor, co-worker, vendor or client.