Executive Assistant to the President & CEO

The Executive Assistant to the President & CEO provides services essential to the mission of the organization and the day-to-day operations of the President’s Office. This position also provides support to the organization’s Board of Directors.

Position Title:                                Executive Assistant to the President & CEO

Location:                                         Rapid City, SD

Reports to:                                      President & CEO

THE ORGANIZATION:

NDN Collective is a national 501(c)(3) nonprofit organization that builds the power of Indigenous Peoples, Communities, and Nations to exercise our inherent right to self-determination, while fostering a world that is built on a foundation of justice.

Job Summary:

The Executive Assistant to the President & CEO provides services essential to the mission of the organization and the day-to-day operations of the President’s Office. This position also provides support to the organization’s Board of Directors. This individual will also assist with other special committees and task forces as determined by the President & CEO and support the activities of the Office of the President & CEO in maintaining good relations with partners, colleagues and other organizational contacts made in the normal course of conducting NDN Collective work. The Executive Assistant also oversees and supervises the Administrative Assistant.

WHO WE ARE

NDN Collective is the most ambitious, systemic effort to empower Indigenous Peoples in the history of philanthropy. We are creating a paradigm change in how society invests in Indigenous Peoples by dramatically scaling up investment and shifting decision-making power. We are doing four key things to create a new ecosystem that supports Indigenous self-determination:

  1. We are dramatically increasing philanthropic investment into Indigenous-led organizations, with the goal of giving out $50M per year in grants.
  2. We are creating an Indigenous-led CDFI to move $100M of for-profit investment into projects led by and serving Indigenous communities.
  3. We are building capacity in Indigenous communities to be able to absorb this new influx of capital.
  4. We are advocating for Indigenous rights and policy changes that will enable our peoples and communities to thrive.

WHAT SETS US APART

  • We represent the people we serve—we are Indigenous-led and support Indigenous people and organizations
  • ·We think in systems and recognize the interconnectedness of all living things
  • We are changemakers that have and model a mindset of abundance
  • We believe in the power of Indigenous self-determination to create a just, equitable world for all people and the planet
  • We integrate culture and ceremony into our work
  • We acknowledge and pay respects to our elders and past while taking ownership and control of our future

THE POSITION

Primary Duties and Responsibilities

  • Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings.
  • Plans, coordinates and ensures the President & CEO’s schedule is followed and respected. Plans, coordinates and ensures the President & CEO’s schedule is well managed and updated on a daily basis. Provides assistance and guidance for internal and external requests for the President & CEO’s time and office.
  • Attends some meetings with President & CEO and provides support (ie. notetaking etc.).
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President & CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the President & CEO and internal departments.
  • Works closely and effectively with the President & CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
  • Provides assistance with networking, maintaining partnerships and foster/building relationships crucial to the success of the organization.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President & CEO’s ability to effectively lead the organization.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Provides inbox management support for the President & CEO’s email.
  • Makes and reviews all travel arrangements for the President & CEO, prepares the itinerary, confirms lodging and transportation, and processes travel.
  • Maintains a direct, point-of-contact with all Board of Directors members for the President & CEO. Assists in the preparation and distribution of relevant materials to Board members as requested and provides overall assistance and support to President & CEO, Vice-President and the Board of Directors.
  • Supervises and manages the Administrative Assistant to ensure the day-to-day functionality of the President’s Office.
  • Event preparation and planning as directed by the President & CEO.
  • Talks about and answers general questions regarding the organization.
  • Works closely with the Director of Operations.
  • Performs other duties, as assigned.

WHO YOU ARE

Education, Experience, Skills

  •  BS/BA or equivalent combination of education and/or experience required. Minimum 5 years’ experience supporting an Executive Director, President/CEO, COO, or other similar senior-level executive required. Baccalaureate degree preferred.
  • Demonstrated ability to work with executives and to coordinate a high volume of diverse assignments, effectively handle competing priorities, and maintain attention to detail.
  • Proficiency in use of Microsoft office applications including Word, Excel, and PowerPoint, as well as proficiency in Gmail/Google drive; ability to learn organization’s databases, content management system, scheduling system and other software as needed.
  • Meticulous grammar, editing and writing, presentation and communication skills.
  • Demonstrated ability to maintain confidentiality and use good judgment in making independent decisions with a high degree of tact and diplomacy.
  • Excellent organization and customer service skills.
  • Able to assist with day-to-day office cleaning and maintenance.

PROFICIENCY IN THE USE OF COMPUTER PROGRAMS FOR:

  • Word processing
  • Databases
  • Spreadsheets
  • E-mail
  • Internet

PERSONAL CHARACTERISTICS

Mission Driven

Ideal candidate has a strong belief in the NDN Collective mission and wants to be a part of a growing and constantly evolving organization. 

This position is salaried, commensurate with experience, at GS level 9, ranging from $47,000 to $69,000.  Benefits include medical, dental and vision insurance as well as 401(k) retirement plan, a wellness program, personal leave and professional development.

ADA SPECIFICATIONS

NDN Collective is committed to making reasonable accommodations in accordance with the ADA for disabled employees who meet job requirements for education background, employment experience, skills, licenses, essential job duties and function, and any other qualifications that are job related.  Employees must be able to perform tasks that are essential to the job, with or without reasonable accommodation.  The Executive Assistant must be able to use the computer for extensive periods of time, assist with occasional lifting of 15 to 20 lbs, assist with office cleaning, and may require extended or alternative working hours and travel.

HOW TO APPLY

Send an email to [email protected] with the subject line Executive Assistant to the President & CEO – [YOUR NAME]. In the email, please include:

  • As a single PDF attachment, include:
    • Your resume
    • 1-page cover letter explaining your interest in the organization and position
    • Short answers to the following questions:
      • What is your philosophy about the position
      • What would you be most nervous about going into this role if you were offered and accepted the position?
      • NDN Collective conducts background checks, is there anything you want to share with us about your background?
      • What is the best advice you’ve ever received?

In the body of the email, please copy and paste the content of your short answers and include your name, phone number, and email address. 

As attention to detail is critical for success in this role, only applicants who follow these specific application guidelines will be considered.

Note: Please apply to one position only.

NDN Collective is committed to equal opportunity for all persons without regard to sex, age, race, color, religion, creed, national origin, marital status, disability, or sexual orientation, and any other class of individuals protected from discrimination.  It is NDN Collective’s policy to comply with all federal, state, tribal and local laws and regulations regarding equal opportunity. In keeping with that policy, NDN Collective is committed to maintaining a work environment that is free of unlawful discrimination and harassment and will not tolerate unlawful discrimination against or harassment of any of our employees or others present at our facilities by anyone, including any NDN Collective supervisor, co-worker, vendor or client.