Administrative Associate – Legal and Compliance Team

Location: Rapid City, SD at NDN HQ – will consider hybrid for right candidate
Application Deadline: April 30, 2024

Job Summary

Reporting to NDN’s General Counsel, the Legal & Compliance (L&C) Associate will work in an administrative capacity to support the Legal & Compliance Team. This position will be responsible for helping the L&C team with a variety of tasks related to its legal, compliance, and programmatic work across the ecosystem.  The L&C Associate will also provide administrative support to the NDN Collective Board of Directors.

The Position

Primary Duties and Responsibilities

  • Board of Directors:  Providing administrative support for the NDN Collective Board of Directors – assisting with scheduling meetings, preparing agendas, updating and maintaining records in BoardPaq, note taking at meetings, corresponding and following up with Board members on behalf of the L&C team, and organizing and archiving Board records.
  • Administrative Support:  Supporting the L&C Team’s internal administrative responsibilities by assisting with the updating of calendars, scheduling and note-taking at meetings; corresponding with other teams and members of the NDN Ecosystem on behalf of the L&C Team; organizing and archiving NDN Collective’s legal information and files; ensuring Expensify receipt reconciliation and expense coding is completed weekly, and other typical office administrative tasks such as filing, scanning, mailing, etc… . 
  • Programmatic Support:  Providing administrative assistance with the programmatic work of the L&C Team, such as managing logistics for trainings, events, meetings, and travel; ensuring follow-up tasks from trainings, events, and meetings are completed; and coordinating NDN’s meetings and communications with outside attorneys and community partners. 
  • Contributing to L&C Team efforts throughout the NDN Ecosystem by attending meetings and events as requested.
  • Performing other miscellaneous tasks to assist NDN’s General Counsel and the L&C Team

Who You Are

Education, Experience, Skills

  • Must have a High School Diploma; Bachelor’s degree preferred
  • Previous administrative or assistant experience necessary
  • Board of Directors or governing body administrative support experience preferred

Knowledge and Skills

  • Proficient in Google Suite, MS Office Suite, and the ability to learn other systems, software, programs, and applications  
  • Excellent written and verbal communication skills, especially well-refined email and phone etiquette
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multitask, prioritize projects, and work independently
  • Strong problem-solving skills and attention to detail
  • Well-developed organizational and planning skills
  • Highly motivated and able to take initiative

Personal Characteristics

  • self-reliant and strong at making things happen by turning thoughts into action
  • strong learning agility and able to rapidly understand and analyze new situations
  • exceptionally active listener who is also comfortable speaking up and contributing to conversations 
  • ambitious and creative and enjoy the process of building something from the ground up
  • able to work efficiently and respectfully with others. You understand how individuals, groups, and societies work and you build rapport through being trustworthy and empathetic
  • strives for perfection and is able to move from the high level of a project to its smallest details. 
  • thrives in a fast-paced environment and is flexible when it is necessary. You are willing to travel when needed.

This position is salaried, commensurate with experience, with a salary ranging from $55,826 to $72,576.  Benefits include excellent medical, dental, and vision insurance as well as a 401(k) retirement plan with employer match, a wellness program, generous personal leave, and numerous professional and personal development opportunities.

How to Apply

Using the form submission below, include the following attachments:

  • Your resume (FILE NAME: “[LAST NAME – RESUME]”)
  • 2-page document to include: (FILE NAME: “[LAST NAME – COVER LETTER]”)
    • Cover letter explaining your interest in the organization and position
    • Short answers to the following questions:
      • What is your philosophy about media and public relations?
      • What do decolonization and building Indigenous power mean to you?
      • What would you be most nervous about going into this role if you were offered and accepted the position?
      • NDN Collective conducts background checks, is there anything you want to share with us about your background?
      • Tell us about the best advice you’ve ever received. How do you incorporate this advice into your life and/or work?
      • Do you have personal or social connections to anyone who works at NDN Collective?

As attention to detail is critical for success in this role, only applicants who follow these specific application guidelines will be considered.

Note: Please apply to one position only.

NDN Collective is committed to equal opportunity for all persons without regard to sex, age, race, color, religion, creed, national origin, marital status, disability, or sexual orientation, and any other class of individuals protected from discrimination.  It is NDN Collective’s policy to comply with all federal, state, tribal and local laws and regulations regarding equal opportunity. In keeping with that policy, NDN Collective is committed to maintaining a work environment that is free of unlawful discrimination and harassment and will not tolerate unlawful discrimination against or harassment of any of our employees or others present at our facilities by anyone, including any NDN Collective supervisor, co-worker, vendor or client.

Apply Now

Your Personal Information

Your Name(Required)

Application Submission

Upload your resume in .pdf, .doc or .docx format
Accepted file types: pdf, doc, docx, Max. file size: 25 MB.
Upload your resume in .pdf, .doc or .docx format
Accepted file types: pdf, doc, docx, Max. file size: 25 MB.